The Basics Of Company Toner Management

If you are new to office management, it's important that you learn about all of the finer details of things that you will need to keep up with. For example, you will need to keep up with the basics of stocking supplies, which can be challenging. One of the things that many new office managers struggle with is the demands of toner management. Especially in a busy office, this can be difficult. Here are a few tips to help you keep your office in toner without running out or breaking your supply budget.

Consider Remanufactured Cartridges

Remanufactured toner cartridges are a great way to save money on your supply budget. Remanufactured cartridges, even from major suppliers like HP, are less expensive than brand new cartridges. Remanufactured ones are recycled from used toner cartridges. They are refilled and prepared for re-use.

Many business owners dismiss the possibility of remanufactured toner cartridges out of a misguided belief that using them will void the warranty on their printers and copiers. This isn't the case. Especially when you order from major manufacturers, using remanufactured toner cartridges will have no effect at all on your equipment's warranties.

Know How Much You Use

When you become responsible for managing the toner supply, it's important that you know how much of that toner your company uses. Take some time to monitor your toner consumption so that you can ensure that you balance your orders with the use. 

Remember that toner cartridges have a limited shelf life. You don't want to order a mass amount of toner cartridges only to have them expire before the company actually uses them. When you monitor and track your company's toner consumption, you can order only what you need without excess toner that can go to waste.

Establish Proper Storage Procedures

Your toner cartridges must be stored correctly to ensure that they stay in good condition and usable. Make sure that you understand how the cartridges need to be stored so that you can establish those procedures correctly.

For example, you should keep your new cartridges stored in their original boxes and sealed until you are ready to use them. Keep them in a room that's free of high heat and humidity as well as freezing temperatures. Temperature extremes can affect the toner, so choose somewhere consistent in temperature.

Understanding the basics of toner management is an important part of being an office manager. Use these tips to get control of your company's toner supply and management today. To buy toner, contact a company like Phoenix Toner Store.